How to Ask for a Telecommute ArrangementPosted May 25th, 2011 by Kelly Berkley
I recently met Ruth Martin from MomsRising.org at a work life policy panel discussion put on by the Younger Women’s Task Force: DC Chapter. As I listened to Ruth talk about MomsRising and their grassroots efforts to bring greater work schedule flexibility to mothers, she quickly won my respect. In addition to her admirable work and accomplishments within the grassroots movement, Ruth is a mother that works from home, which means that Momsrising.org is an employer that practices what they preach. I am not a mother but I have one- and she has worked full-time since I was 8 weeks old. My father worked full-time as well so I grew up going to work with my mother (at a public library). Once I reached the age of 9 or 10, I graduated to latchkey kid. It’s not hard to see why Ruth’s message hit home for me and I immediately thought of a way that I could contribute.
Several years ago I wrote a proposal to my employer asking permission to telecommute full-time because I wanted to move to a new city but still keep my job. My proposal to telecommute was approved and the head of human resources asked to keep the document as a template.
As a throwback to dual working parents, I’m sharing my telecommute proposal. I hope you find it helpful and that your employer finds it too hard to say “no” to.
A few tips and items to consider in your proposal:
- Trial Period- Consider including a trial period in your proposal. This gives you and your employer an out if any issues arise for either party. It may also put your employer more at ease with your request.
- IT Requirements- This is very important. Talk to your IT department. Find out what IT requirements are needed for you to work remotely and find out if there are any additional costs. Be sure to include the IT requirements in your proposal.
- Expenses- Include an itemized list of expenses that would be incurred by telecommuting.
- Savings- Include supporting stats on what it will save the company to keep you and to have you work from home. I got my stats from the Human Capital Institute and John Sullivan, an HR best practice advisor and researcher.
- Telecommuting Calculators- The Telework Exchange has a nice calculator for determining the financial and environmental cost of your commute.
Template of Proposal to Telecommute:
Proposal to Work Remotely
RE: Proposal to work remotely
Enclosed you will find a written proposal to work remotely. If you have any questions, please let me know. I am prepared to discuss them with you and make modifications to the proposal as required.
Thank you for your consideration of my request.
My existing job description on record remains the same and is hereby incorporated into this proposal by reference and further elaboration below. This proposal focuses on one alteration; my employment will change from an in office environment to a remote telecommuting environment. This proposal is offered after consultation with NAME OF SUPERVISOR
I propose that I, xxxxxxxxx, continue to work in my current position as a full-time, salaried employee with full-time medical and other benefits and employer share of social security and other employer obligations already in place. I have been working for COMPANY for almost xxxx years and am a proven performer who is very committed to my work and this company. In this proposal, I will describe my position, how it can be performed in a different location, how I will transition to a new work environment, and the cost and benefits of working remotely.
The JOB TITLE role contributes toCOMPANY NAME by EXPLANATION OF HOW YOUR JOB BENEFITS COMPANY, This position supports LIST DEPARTMENTS OR STAFF HERE. LIST YOUR KEY JOB Responsibilities HERE:
The following represents a possible issue as well as a solution due to working remotely:
Issue (example: budget management or processesing invoices)
- Issue: xxxxxxxxxxxxxxxxxxxxxxxxxxxx
- Solution: xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx.
The Remote Work Environment
I will have a designated work space with a desk, my company furnished laptop, a phone, and printer/fax. My phone line will be strictly dedicated to work use so as not to create any confusion with billing. It is easy to call into internal meetings because most are set up with a dial-in option for the convenience of others who cannot physically attend. I will keep my current work schedule of Monday through Friday, 8:30-5:30.
Communicating with Co-workers, and Supervisors
I will call into the team meetings and check in with my supervisor daily via phone or email. I will provide a weekly status report to SUPERVISOR NAME every Friday to convey my work progress and product. To keep my documents readily available to the team and others in the organization, I will post documents to the intranet and shared drives. To access shared drives, applications, and data securely, I will request approval from theIT DEPARTMENT to install NECESSARY COMPUTER PROGRAMS on my PC. I will travel whenever needed and come in to the office a couple days each month.
Working from a remote office will require me to maintain relationships with fewer face-to-face interactions. The phone, instant messenger, and email will become my primary methods of communications. Because I conduct xxxxxxxxx successfully, I believe I am well equipped to communicate effectively by phone. Additionally, having onsite “pals” to assist with on-site needs that may arise will be a significant help. I have good working relationships with my coworkers and believe that they will help in this way when needed.
Workplace Safety and Security
I pledge to keep my front door locked and to store sensitive company information in a locked drawer. My company furnished laptop will be locked when I am on vacation or away for an extended period of time. I have a shredder and will use it when appropriate.
This remote employment is subject to a six-month base period with an evaluation after the first 90 days. After the base period, an extension of an additional six months will be added if both parties are pleased with the work performance transitioning to standard work arrangement thereafter.
One aspect needed to make working remotely a success is for the position to receive a xxxxxx license. IT has communicated that this will incur no extra cost to the xxxxxx department as they have already purchased a large quantity of xxxxxxxx. xxxxxxxxxxxxxxx appliance that provides a secure, always-on, single point-of-access to any information resource. Access is permission based and is integrated with xxxxxxxxxxxx. The xxxxxxxxxx role in the xxxxxxxxxx environment is to provide remote users with the capability to access internal network resources such as applications, data and printers, in order to effectively perform the duties of their jobs from a flexible range of locations.
Below is an itemized list of estimated remote office expenses that will be incurred:
|Monthly Phone Bill||$100/mo.|
|Travel to HQ 2 times a year||$600|
In considering my proposal to work remotely, please also consider the following:
- Cost of losing talent- 1.5 times burdened salary (Source: Human Capital Institute)
- Cost of poor hire- $300k (Source: John Sullivan- HR best practice advisor; http://www.drjohnsullivan.com/)
- Cost per day- $7000 a day for operating without a key player (Source: John Sullivan)
I appreciate your consideration of my request for remote employment and look forward to hearing your decision. Hopefully this will be of mutual benefit and we will review it as scheduled.